Reena is an expert on Event Planning and has helped over 15000 customers in their search for an ideal venue for their events and further planning. Here is what she advises the couples in pursuit of a venue for a luxury wedding…
Visualization of IdeasHosting a wedding is a matter of pride for a Bride’s family. They cherish this moment since their daughter is born. There are a lot of dreams, aspirations and pride associated with it. Also, the Bride’s family has a dual responsibility of hosting their own guests and making sure that the guests from the Groom’s family are well attended too. Thus, the venue should be decided in a way that matches with the aspirations and ideas of the hosts for a wedding ceremony of their dreams.
Depending upon the theme and type of ceremony the venue may vary from a sober residential space to a grand five-star hotel, a lush green farm-house to a magnificent club, a historical palace to a holy and religious site.
Ample SpaceWhile looking for a venue, one needs to ensure that it should be acombination of the following: (i) an air-conditioned hall with ample space for stage,sitting, DJ & dance floor, (ii) a green lawn which can host food and gives ample elbow space to all the guests and (iii) a water front, probably, a pool wherein you can host your guests for drinks and some fun.
While you go and visit the site, make sure you get a venue which have all the above mentioned, adjacent to each other and well connected with adequate space. Before making a decision do look for a live wedding or photographs of the previous events organized there.
Spaces within spacesWhen you visit the venue just assume that you are one of the invited guests and visualise how you would be fitting into the space provided. Where would you like to sit and chat…where would be an ideal place to drink… where would the DJ make the maximum impression….where would it be most comfortable to set up the dance floor…. and the most important of all, how would you mark the entrance and welcome the guest in the ‘baraat’. These questions would help you in finalising the correct venue.
Venue location & InteriorsWhile deciding on the venue you must keep in mind the location, depending upon the approachability for all your guests, availability of means of transportation and the surrounding environment. You should prefer the venue to be at a location which is in a green belt and connected via road-rail network so as to ensure that approaching to the venue remains easy and feasible for most of the guests. You should also ensure that the property interiors must have good landscaping with the walls and ceilings well decorated. All these factors chiefly contribute to the grandeur of your wedding venue.
LightingLighting plays an important part in setting up any event. You need to make sure that the lighting arrangements are adequate and as per the requirements. For an evening wedding, you must make sure that you have different set of lighting for decoration on the outers, pool, wedding stage, food area, halls and the dance floor. The wedding area, where the celebrations would take place should be lit in a traditional style. You should make a visit to the venue at the time the wedding celebration is supposed to take place, to gain an exact sense of lighting at the venue.
Parking: One should also ensure that our guests enter the venue as early as possible on reaching the venue. Venue must have its own parking area adequate enough for the expected number of vehicles and a parking team to guide and manage the arriving vehicles. An arrangement can also be made for valet parking wherein the guests may come and handover their vehicles to the valet team.
Basic Amenities: The venue chosen must have ample amenities for the vendors as well as the guests. This includes the number of electrical sockets and switches, kitchen space, availability of water and other similar basic facilities. Any makeshift arrangements made for kitchen or lighting spoils the entire experience.
Seeking the services of Services of expert Venue Providers and Event Planners could make the above tedious tasks easy by cutting down unnecessary costs, time and risks of erroneous decisions made, thereby, assuring you of the success of one of the most significant event of your or your loved ones’ life.