Ultimate Guide to Determine all Your Party Planning Needs

Organizing a party or event is an exciting and fun task, but it can be overwhelming if you don’t know where to start. Among the many factors that need to be considered in party planning, determining the venue area needed, the number of party tables and chairs, and the linen for the party is crucial. In this ultimate guide, we will cover all the necessary steps to determine your party planning needs to ensure that your event is a success.

For A-Z of wedding planning and decorations, contact us at weddings.venuelook.com.

Step 1: Determine the Venue Area Needed

The first step in party planning is to determine the venue area needed. You need to have an idea of the number of guests you are expecting and the type of event you are planning. Whether you are organizing a wedding reception, corporate event, or birthday party, you need to have enough space to accommodate all your guests.

Banquet Tables VS Round Tables

When choosing tables for your event, you need to decide between banquet tables and round tables. Banquet tables use less space than round tables, which means you can fit more guests in the same area. However, round tables provide a more intimate and cozy atmosphere, which is perfect for smaller events.

Seating Capacity

The number of party tables and chairs you need depends on the seating capacity. For most events, half to two-thirds of the guests should have seating. For sit-down dinners, seating should be provided for each guest.

• Comfortable Seating for 8′ Tables is 8 guests with a maximum seating of 10
• Comfortable Seating for 6′ Tables is 6 guests with a maximum seating of 8
• 30″ Round Tables seat 2 guests
• 36″ Round Tables seat 4 guests
• 48″ Round Tables seat 6 guests
• 60″ Round Tables seat 8 guests
• 72″ Round Tables seat 10 guests

Knowing the seating capacity is essential to determine the number of party tables and chairs you need for your event.

Step 2: Choose the Linen for your Party

Choosing the right linen for your party is essential to create a cohesive and elegant look. The linen should complement the overall theme of the event and provide a comfortable and inviting atmosphere.

Most Popular Linen Sizes

The most popular linen sizes are as follows:

• 8′ Banquet Tables will need a 90″x156″ Linen to the floor and a 60″x120″ Linen to drop 15″ off the side of the table.
• 6″ Banquet Tables will need a 90″x132″ Linen to the floor and a 60″x120″ Linen to drop 15″ off the side of the table.
• 30″ HI Boy Tables will need a 120″ Round Linen to the floor if wrapping a sash around the linen. A 108″ Round Linen will just drop to the floor.
• 30″ Round Tables will need a 90″ Round Linen to the floor
• 36″ Round Tables will need a 108″ Round Linen to the floor (with slight puddle) or a 90″ Round Linen just above the floor
• 48″ Round Tables will need a 108″ Round Linen to the floor or a 90″ Round Linen to drop off the sides of the Table
• 60″ Round Tables will need a 120″ Round Linen to the floor or a 90″ Linen to drop off the sides of the Table
• 72″ Round Tables will need a 132″ Round Linen to the floor or a 108″ Linen to drop off the sides of the table

Knowing the linen size needed for each table is crucial to ensure that you have enough linen for your event.

Step 3: Develop a Checklist

Once you have determined the venue area needed, the number of party tables and chairs, and the linen for the party, it’s time to develop a checklist. Creating a checklist is essential to ensure that you don’t forget anything and that everything runs smoothly on the day of the event.

What Should Be Included in the Checklist?

The checklist should include the following:

• Venue rental
• Catering
• Party tables and chairs rental
• Linen rental
• Entertainment
• Decorations
• Invitations
• RSVPs
• Transportation
• Staffing
• Clean-up

Make sure to include a timeline for each task to ensure that everything is done on time.

For A-Z of wedding planning and decorations, contact us at weddings.venuelook.com.

Step 4: Set Your Budget

Setting a budget is crucial in party planning. You need to have a clear idea of how much you can spend to avoid overspending and going over budget.

How to Determine Your Budget?

To determine your budget, you should consider the following:

• Venue rental
• Catering
• Party tables and chairs rental
• Linen rental
• Entertainment
• Decorations
• Invitations
• RSVPs
• Transportation
• Staffing
• Clean-up

Make sure to allocate enough funds for each item on the checklist and leave some room for unexpected expenses.

Step 5: Brand Your Event and Begin Publicity

Branding your event and beginning publicity is essential to ensure that your event is a success. You need to create a cohesive and consistent brand for your event to attract guests and sponsors.

How to Brand Your Event?

To brand your event, you should consider the following:

• Choose a theme and color scheme
• Create a logo and slogan
• Develop a website

To find the right wedding vendors, visit venuelook.com/vendors.
For A-Z of wedding planning and decorations, contact us at weddings.venuelook.com.

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