Life is always full of surprises, so why not be incharge of at least one of them? Planning a surprise party, no matter the occasion is a pretty big commitment but the result always makes the whole hassle worth it. Every single little detail matters, so as the planner the onus falls on you to ensure everything goes smoothly without a hitch. But it also means that you are going to be incharge of all the decorations, catering, etc. The whole affair can be stressful, but fret not! We’re here to help your party planning experience significantly easier.
Now here’s what you need to do:
The first and most crucial step to plan any party is to pick a theme, according to which all the rest of the things will happen. You can pick a theme that is close to the heart of the people the party is meant for. If, for example, it’s a birthday party, you could opt for the theme to be one of their favorite films or tv shows. The theme will decide what color schemes you use, what decorations you choose and what food you order, so choose wisely.
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Now, seeing as this is a surprise party, try to pick a location that doesn’t give away the fact that this indeed will be a party. Book a venue that is known for the sophisticated atmosphere and requires the guests to be dressed up nice and smart. Make sure the spot you book matches with your theme or can be made to do so. Your venue will also depend upon the number of attendees you will have.
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You don’t want to ruin the surprise, so try to be as sneaky as possible with your invites. Evites are your safest bet and allow you to correspond with your guests speedily. Don’t forget to specify on the invite that it is going to be a surprise party and ask them to RSVP as soon as possible. Canva has several beautiful templates you can customize to your liking to make an invite that matches your theme.
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Make fake plans, plan a fake party or make up an excuse, whichever one you choose, make sure that you have an alibi for the day of the real party, so you aren’t suspected.
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No party will ever be complete without a cake or cupcakes or macarons in the least. If it’s a birthday party, a themed birthday cake is a must. But if it’s an engagement party you could also go for cake-pops or cakesicles. And if you’re feeling particularly bold, a chocolate fountain is a splendid yet fun choice.
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No party is a good party if the food isn’t good. Hungry guests are the least fun to party with. So, you have to make sure the food and drinks are immaculate. You can order the food from the favorite restaurant of the guest of honor, meanwhile, the drinks can be themed. For example, if your theme is Harry Potter, have Butterbeer as part of the drinks selection, Vesper Martinis if you go for the Bond theme.
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Is it even a party if you are not jumping around on the dance floor? The answer is no. Even if it’s a small affair, a little dancing never hurts anyone. So, the music has to be on point. The mood of the party is set by the music alone. Book a band, or DJ, whichever one suits the theme of your party. If you don’t wish to choose either, a killer playlist with some really good speakers will do just fine.
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Get as inventive as you like, and let your creative juices flow. Balloons, confettis, and neon signs are some obvious ones, but depending on your theme, you can switch up the decorations to whatever you like. You can rent props that fit well with your theme, such as if you opted for Pop Art as your theme, you could put up pop art paintings of your guest of honor on the wall to celebrate them.
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Last but not the least, once you’ve made that phone call, asking them to come over, everyone needs to find a good place to hide. So, when they do finally show up, you can see their faces light up when everyone yells “Surprise!”
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To find the right birthday party vendors, visit venuelook.com/vendors.
For A-Z of birthday planning and decorations, contact us at birthdays.venuelook.com.
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