The venue is one of the most important aspects of organizing a social event or a party.When this aspect is given its due importance and is done with proper planning, the chances of your event becoming a huge success are assured. Here are a few significant factors that must be considered thoroughly before finalizing a venue.
1. Evaluate your location
This is one of the most important aspects that need due consideration. Not only has the space to be sufficient for the party, there are other matters that need consideration too, like:-Accessibility of the place for if it is unreachable the turnout at the party will be a complete flop show. Venues that can be easily located via GPS would be a good choice.There should be ample parking space so that guests who drive down do not go crazy looking for a safe place to park their car. Plus it should also provides accommodation for single or a group stay.
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2. The Budget
This is an important parameter too because it is your budgets that will determine that all expenses are happening viably and not shooting beyond your means.An estimated budget helps you determine approximately how much to spend on each budget heads, the important ones being location, food, decoration, stays and accommodation, transport, and photography. It is good to do the budgeting in advance as that will offer you the window to negotiate with the service vendors. One can also search for online offers to get the best deals.
3. Amenities available at the Venue
You are organizing the party and no one knows it better than you about what you need for your party. Many of the services if present in-house will be covered under the rental charges else you will have to pay extra to get things arranged and hence you need to find these details prior to finalizing a venue.Look into the layout and size of the hall to determine the maximum and minimum capacity of the place as that will help you define if the place can be considered for your party or not. Has in-house catering and decorative services or permits outside caterers and decorators to offer their services inside the venue. Have accommodation facilities in-house. Are the tables and chairs provided by the venue or do they have to be rented from outside?
Is there food and beverage servicing and housekeeping team on-board or do they have to be contracted from outside suppliers? Does the venue have the required audio-visual equipment or are there any extra requirements that you need from another vendor? Also check for acoustics of the hall or the indoor venue because even though it appears a small thing, if the hall is not acoustically proper it can completely destroy your party.The indoor ambience of the hall also needs to be as per your requirement and needs to be given special attention.Photo Booths are trending these days. Use photo props, so the photographer gets some amazing shots. Ask your guests to join and enthrall them with fun activities. Last but not the least, the security of the place is equally important.
4. Price of the Venue
The cost of the venue should be as per the budget set aside – if not exactly the same the venue should fall within the estimate else the party expenses will definitely go out of your limits.
5.Check for Backup Plans
Backup plans make an event better even under irregularities. The biggest problems which arise during a wedding event is the unexpected rise in the number of guests. Wedding specialists counter all big or small challenges. Arrangements include room for backup facilities. Arranging extra food, extra parking space or even additional rooms is never a challenge.
Customization services are also available. Sometimes couples want a personal touch in their wedding. The team designs wedding themes for those who have exquisite taste.
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