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A proper well-structured wedding contract with wedding vendor(s) is an essential part of the wedding planning process. Each wedding vendor contract is different, and you can get yours drawn according to your demands and needs. A wedding is a significant financial undertaking, and wedding contracts ensure that you know exactly what you are getting into, how much you will be paying and most importantly what happens if the services are not delivered as expected. It is highly recommended to go through your wedding contract in detail with your vendor(s) before signing the contract. Below is a breakdown of the contract agreements in detail to make the process easier for you!
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1. Services Provided | Wedding Vendor Contract
This part of the contract should be specifically detailed and should provide information about the package you have chosen and all the services that will be provided to you, including information about who will be providing each particular service. This is an important aspect as plans may change while planning the wedding and the prices will be modified by your vendor accordingly. This section will also state the logistical details and communication guidelines that are necessary if you plan on working with a wedding planner.
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2. Travel Arrangements | Wedding Vendor Contract
In case your wedding is happening outside the standard radius of service provided by the vendor, there will probably be additional costs to cater to. So, ask your vendor how they will be travelling to the destination and whether you will have to arrange transportation.
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3. Payment Terms | Wedding Vendor Contract
All financial details regarding the wedding should be clearly mentioned in this section. How much is the advance payment? Is there a non-refundable deposit? Will there be a refundable security deposit, in case of any damaged goods? What is the overage fee? Will there be a penalty for late payment? Answers to all these questions will be provided in the payment clause of the contract.
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4. Terms for Cancellation or Postponement | Wedding Vendor Contract
The cancellation policy differs from vendor to vendor. However, this part of your wedding contract is also an essential one. Usually, the cancellation policy depends on how much work has gone into the event at the stage at which you cancel. Your contract should clearly state the non-refundable charges and what happens in the one-off chance of a cancellation.
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5. Termination Clause | Wedding Vendor Contract
Termination is different from cancellation as it gives you the freedom to change wedding vendors in case you are not happy with the work or are facing any other issues with the vendor. This section states how the contract can be terminated and what happens to the payments that have already been made.
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6. Force Majeure | Wedding Vendor Contract
This particular bit of the contract states the plan of action in case of an external emergency like a natural calamity or medical emergency. This part of the contract also applies if the wedding gets cancelled due to a tragic incident or any other serious emergency. The force majeure policy should protect both parties equally and special attention should be paid to it.
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7. Failure to Comply Clause | Wedding Vendor Contract
Many vendors include a failure to comply clause that benefits the client. It says that if under any circumstances the vendor cannot provide the required services, they will find replacements, return deposits and give as much notice as possible if they are not able to abide by their end of the contract. Photographers and Makeup Artists are known to add a failure to comply clause to their contract as finding a replacement on short notice can be difficult.
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8. Indemnification Clause | Wedding Vendor Contract
An indemnification clause protects the vendor from liability if they are sued by a third party due to negligence on the client’s end. If an attendee is injured, for example, the clause ensures that the attendee cannot hold the vendor legally responsible. Another example is damage to the venue. In this case, the venue operators need to hold the client responsible, not the vendor.
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9. Photo Release Clause | Wedding Vendor Contract
Some vendors might include a photo release clause in the contract if they are looking to expand their business. This clause gives the vendor permission to use and edit photos taken during the event for promotional purposes. This clause is common in wedding planning and photography contracts.
In case you have a problem with this part of the contract, don’t hesitate to discuss it with your vendor as it is a matter of your privacy or there can also be certain limitations that can be included to make the vendor as well as you, the client, more comfortable.
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